Terms & Conditions of Business of Maple Media Productions

Booking Fees

A booking fee of £250 confirms your booking and is deductible from the package price with the balance due 2 months before the wedding date. Failure to pay balance by due date will be taken as an indication of cancellation of booking, with loss of booking fee. Dates are reserved only when the booking fee is paid. Upon signature of booking agreement Maple Media Productions reserves the time and date agreed upon, and will not make any other reservations for that time and date. For this reason, all booking fees are non-refundable, even if the date is changed or wedding cancelled for any reason.

Cancellation

In the event of the client cancelling a booking for wedding photography or videography Maple Media Productions reserves the right to charge a cancellation fee in accordance with the following scale:

(a) The booking fee if cancelled more than six months prior to the wedding date.

(b) 50% of the total agreed fee if cancelled less than six months prior to the wedding date.

(d) 100% of the total agreed fee if cancelled within one month of the wedding date.

Should the cancelled wedding turn out to be a postponement, then at the discretion of Maple Media Productions, and subject to availability, monies other than the booking fee may be applied to the new wedding. Maple Media Productions strongly advises all clients to purchase wedding insurance cover, to cover the resulting costs due to cancellation or date change. Please note cancellations will only be accepted in writing and must be signed by either the bride or groom.

Payments

Balance payment of package booked is due 2 months before the date of the wedding. Payment for additional film copies are made when these are ordered. Failure to pay balance by due date will be taken as a cancellation of booking with loss of booking fee paid and cancellation charges will apply as above. Payments can be made by direct bank transfer (bank details available on request).

Copyright

The copyrights created by Maple Media Productions shall remain the property of Maple Media Productions in accordance with the Copyright, Designs and Patents Act 1988. It is understood that all film footage shot may be used for advertising or display purposes. The client hereby acknowledges that infringement of Maple Media Productions copyright is unlawful and may be a criminal offence.

Licence

The videographer shall be granted complete artistic licence including in relation to the poses filmed and the locations used. The videographers judgement regarding the location/poses used shall be taken as final. Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture all the locations requested.

Weather & Delays

Weather permitting, filming will be carried out as agreed with the client. In the event of rain, snow or any form of weather disturbances, Maple Media Productions will make the necessary changes to the filming and will not be responsible for any disappointment caused by the weather. However, Maple Media Productions with the co-operation of the client will do their best to produce coverage of the wedding within the time allocated to them.

Video Coverage

Maple Media Productions cannot be held responsible for restrictions placed by the marriage celebrant, church or venue. Nor can we be held responsible for a lack of coverage caused by members of the bridal party or guests being late or not available. For a booking involving a church ceremony or at certain venues, the videographer's movement or location are sometimes restricted by the official in charge. The area from which the videographer can film the ceremony may not be the videographer's choice and Maple Media Productions cannot accept responsibility for any obstructed view should this be the case. Maple Media Productions does not guarantee any specific location or background. Videography packages do not include filming during the wedding meal. If filming is required during the meal for ‘surprises’ or speeches etc. then an additional fee will be incurred.

Liability

In the unlikely event of total camera failure, injury or sickness beyond the control of Maple Media Productions, liability shall be limited to a full refund of all monies paid. Maple Media Productions has full Public Liability and Professional Indemnity Insurance. Your statutory rights are not affected.

Exclusivity

It is understood that no other videographer, amateur or professional, shall be allowed to film at the wedding while Maple Media Productions are working, and that any breach of this agreement will constitute a reason for non-completion of the job with no liability to the Maple Media Productions and loss of all monies paid by signing party.